NOT VALID FOR EMPLOYMENT You may not enter any special characters. For a hard copy form, it is important to know the full name of the List A document so that you enter the correct List A document abbreviations (see list on page 4). Before parolees can work, they must apply for employment authorization. In some cases, a U.S. visa number contains one letter followed by seven numeric characters. Once these Forms I-9 are securely stored in electronic format, the original paper Forms I-9 may be destroyed. Employee termination dates and form retention dates. Policies|Privacy Policy|Data Security. The information required includes the document (s) title; issuing authority; document number and expiration date, if any. Any missing information could result in a violation. Full Name of List B Documents and List B Documents Abbreviations: List C Documents establish employment authorization. Foreign Passports Incorrectly Described:You may accept a foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa. The second Document # Line in Section 2 under List A is used only for additional information relating to international employees. Companies can also be punished for subsequent offenses even if their prior punishment wasnt in the recent past. For a hard copy form, it is important to know the full name of the List C document so that you enter the correct List C document abbreviations (see list on page 8). An employee must fill in their: Employers must ensure that employees sign their name and date the form. Last Name of the Employer or Authorized Representative Enter your full legal last name. Any conditions on the temporary driver's license, such as that the expired license must accompany the temporary driver's license for it to be valid, must be followed. Reverification is triggered by the document with the earlier end date. Follow the Form I-9 instructions when determining if a field can be blank or if N/A is required. A .gov website belongs to an official government organization in the United States. (In some states, this may be legally required). By continuing to use this site, you are accepting our use of cookies. 1. Can an F-1 student eligible for on-campus employment or curricular practical training present a List B document, such as a driver's license or school ID, along with a Form I-94 and Form I-20 as a List C document when completing Form I-9? An employer may only correct errors made in Section 2 or Section 3 of the Form I-9. HR solutions purpose-built to help CFOs mitigate risk and control costs. If the preparer and/or translator did not previously complete the preparer and/or translator certification block, he or she should: If the certification block was previously completed by a different preparer and/or translator: o Draw a line through the previous preparer and/or translator information; and Errors in Section 2 and Section 3 should be fixed by the employer and ideally the same person who received the documents and signed the certification. Does this card need to be reverified? Online Driver's License Renewal You can renew your license online by accessing the Alabama Online Driver License Issuance page through the Alabama Law Enforcement Agency website. Pay employees from any location and never worry about tax compliance. Missing Permanent Resident Card or Employment Authorization Document Number: In addition to the Alien Number, the Permanent Resident Card Document Number or Employer Authorization Document Number is also required for verification. If the employee presents a U.S. passport, you must copy the front page and the back barcode page. Pro tip: write the company name and ID on the top of every document, in case they get separated. Employers should attach a signed and dated explanation of the corrective action taken. U.S. Coast Guard Merchant Mariner Card U.S. Coast Guard Native American Tribal Document Native American Tribe from which the document was issued (Ex: Choctaw, Dakota Sioux, Navajo, etc.) Our customers are our heroes. To meet the reverification requirements, the employee may present any document of his or her choice from List A or List C. If the document that the employee chooses to present consists of a combination of documents (e.g., foreign passport with Form I-94 indicating the employee's nonimmigrant classification that is work authorized incident to status for a specific employer), then all documents must be recorded in Section 3. Employers may choose to scan and upload the original, signed forms to retain them electronically. Employers are not required to reverify the employment eligibility of a lawful permanent resident and should not reverify the employment authorization of this employee. In March 2020, the Department of Homeland Security relaxed its standards for in-person I-9 verification, due to COVID-19. Vertical license and ID cards are currently used in 46 other states. If the employee provides a visa number, you are encouraged to enter it as doing so may prevent a tentative nonconfirmation (TNC). ruston city court hours; conventional tillage advantages and disadvantages; texas express lane payment; i can t pass the praxis core writing Paycor has the right defenses in place to protect your data. Drive engagement and increase retention with talent development and continuous learning. However, only employers in Puerto Rico may use the Spanish version to meet the verification and retention requirements of the law. Here are some major no-nos for employers: Errors on Forms I-9 should be corrected by whoever completed the form. Missing Alien Number or I-94 Number:Regardless of the type of identification documents presented, a non-citizen new hire must provide either an Alien (USCIS) Number or Form I-94 number. If you are a AAA member, you may visit a AAA office to renew your driver's . For instance, you may have forgotten to write down the expiration date of a drivers licensekeeping a copy of the license means this is only a technical, rather than substantive error, and youd avoid a penalty. The employee must present acceptable evidence of employment authorization (from List A or List C) to show they are still authorized to work. Connect with new hires and make a lasting first impression. If your employee is under Age 18, please submit a work permit, HS diplomaor Stanford IDin addition to the Form I-9 documentsto remain in compliance. Enter the employees name as it is listed on the employees Social Security Card. If you have previously terminated employees when shown evidence of a lie, you may be forced to do this same in this case. I-9s were created by the passing of IRCA, the Immigration Reform and Control Act, which became law in 1986. Additional documentation that certain non-immigrant employees may present. For more guidance on reverification and F-1 STEM OPT extensions and cap-gap for students, see the Guidance for Completing Form I-9 Handbook (PDF). All minors under 18 years of age who are employed in the state of California are subject to California's child labor protections and must have a permit to work. Here is a quick reference for common documents: U.S. Passport. Affix your unexpired stamp/seal in the space provided. Employers must retain Forms I-9 for three years after the date of hire or one year after the date the individual's employment is terminated, whichever is later. Employers are no longer allowed to accept expired List B documents for I-9 identity verification. Duplicate Driver's License or ID Card. Organize your team, manage schedules, and communicate info in real-time. What is my responsibility concerning the authenticity of document(s) presented to me? Therefore, you may choose to begin or end the practice of keeping copies of documents at any time, as long as you do so for all employees, regardless of national origin or citizenship status, or you may be in violation of anti-discrimination laws. Do you train employer representatives on completing I-9 forms? Employees needing assistance to correct or enter omitted information in Section 1 can have a preparer and/or translator help with the correction or omitted information. Attract top talent, develop employees, and make better decisions with actionable data. How often do you conduct internal audits? Transform open enrollment and simplify the complexity of benefits admin. Official websites use .gov Women who experienced belittling at work are now stepping up to fight microaggressions. Claim hiring tax credits and optimize shift coverage. Any inconsistency could imply discrimination. If you keep the process in-house, make sure that the employee in charge of auditing your I-9 forms isnt the same one who filled them out in the first place. Under 18 and Under 21 indicators display below the portrait. We use almost every bit of information from the form to complete the verification. If you are using a computer, then use the drop-down menu to make a selection. An employee may have several U.S. visas in his or her passport. Any employees who provided expired List B items were required to provide unexpired documentation by July 31, 2022. Identification Card State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) issuing authority and expiration date in the Additional Information Field of Section 2 of the Form I-9, and then initial . The employee or preparer or translator should draw a line through the incorrect information and enter the correct information or note the omitted information; Have the employee initial and date the correction or omitted information if able; and. The employer should complete a fresh I-9 with the new documents and attach it to the old Form I-9 , with a signed and dated explanation. Automate routine tasks, mitigate compliance risks, and drive efficiencies across your organization. Citizenship and Immigration Services website, arent required to review employees identity and authorization documentation in person, Turn Manufacturing Frontline Workers Into Leaders, Questions to Ask Before Purchasing a New Payroll System, Employers must not knowingly hire undocumented workers or continue to employ them after learning of their undocumented status, Employers must verify employment eligibility through Form I-9. Since NAU is an E-Verify employer, you have made photocopies of the photo matching documents from List A only and you will return original document(s) to the employee. Verify I-9 LLC (Verifyi9) is an E-Verify Employer Agent, Remote Form I-9 Verifier, Form I-9 Auditor and Consultant. For example, in the United States, 3.4.0 Completing Section 2 of Form I-9 - USCIS Author: www.uscis.gov Post date: 11 yesterday Rating: 1 (643 reviews) Highest rating: 4 Low rated: 1 Summary: 4. For more information, please visit our webpage on Driver License Services, Extensions, Waivers, and Covid-19 Information. The Department of Homeland Security (DHS) has issued a temporary policy to allow employers to accept expired List B documents when completing the Form I-9 beginning May 1. See how to turn frontline workers into leaders and face industry labor challenges. If you operate in an industry with high staff turnover, like restaurants or manufacturing, youll likely require more regular audits than most. Customers over the age of 75 seeking a REAL ID or a Standard driver's license or ID card may begin their application online at mass.gov/rmv but must present official required documentation in person to complete the renewal or issuance process. Employers may inspect Section 2 of the document remotely (for example over video, fax, or email) within 3 business days of hiring. Issuing Authority Enter the issuing authority of the List A document or receipt. Neighbouring districts are (from the north clockwise) Ansbach, Roth, Eichsttt and Donau-Ries. Start by selecting the citizenship or U.S. employment-authorized immigration status indicated by the employee Select the document types presented If youve identified over-documentation, cross out unnecessary information and add initials and the date in a different color ink. Learn a lot in a little bit of time with our HR explainers. Answer (1 of 31): Issuing Authority is nothing but RPO(REGIONAL PASSPORT OFFICE) as, i am a resident of west bengal & my RPO is Kolkata, Azhar is a resident of telengana & his Issuing authority/RPO is HYDRABAD. During the reverification process, can an employee reuse the same work authorization document they originally presented as a List A or C document, as long as it is still valid? Part B: Fill in the new hire date. Most drivers must obtain a commercial driver's license (CDL) through their home State (it is illegal to have a license from more than one State). Enter N/A if there is not document number. Get expert advice and helpful best practices so you can stay ahead of the latest HR trends. For NAU use only. The students expired OPT EAD, together with an endorsed Form I-20, are considered an acceptable List A documents for a student who is participating in OPT and whose F-1 status and employment authorization have been automatically extended as a result of a timely filed H-1B change of status petition (cap-gap). Reduce tedious admin and maximize the power of your benefits program. Document Title Enter the title of the List C document or receipt in this field. Does your company use E-Verify? Last Reviewed/Updated: 07/06/2021 Was this page helpful? A letter from the Social Security Administration cannot be accepted. Initially a short-term measure, this change has since been extended through the end of July 2023. The paroled entrepreneurs foreign passport and Form I-94, Arrival/Departure Record, bearing the same name as the passport and unexpired endorsement of the entrepreneurs parole (PE-1) are acceptable as a List A document. A. However, an employee must enter his or her Social Security number if the employer participates in E-Verify. Submit the new hire for verification at that time. E-Verify is a registered trademark of U.S. Department of Homeland Security. Let an experienced and knowledgeable professional manage your E-Verify participation. VALID FOR WORK ONLY WITH INS AUTHORIZATION Employment authorization extension for Temporary Protected Status beneficiaries, etc. Increase engagement and inspire employees with continuous development. When the employer determines the document is unexpired, appears to be genuine, and relates to the employee, they must record the document title, document number, and expiration date, if any, in Section 3, then sign and date Section 3. The payroll system you select is an important decision for your business. LIST B & C: o For a driver's license, the issuing authority is the state where the driver's license was Check out this guided tour to see for yourself how our platform works. Discrepancies that E-Verify employer must notate when participating in the IMAGE program. Do not complete. Specific I-9 documents can be issued to certain person categories. Yes. Mitigate risk with proactive payroll and tax alerts. Enter N/A if there is no expiration date or enter the text as shown on the document if it has text rather than a date such as D/S (which means Duration of Status). See pages 28-29 of the Handbook for Employers (M-274) (PDF): Instructions for Completing Form I-9 for more information. The purpose of Form I-9 is to ensure employers are only hiring people who are legally allowed to work in the United States. Build a great place to work where employees show up, make a difference and win together. This could be a combination of letters and numbers, but no symbols or hyphens. Stay ahead of recruiting and hiring regulations. Any other comments or notations necessary for the employers business process. Its time to be agents of change. (Paycor Onboardingenables employees to fill their details in online before their first day, to avoid any issues.). Why Should I Hire an E Verify Employer Agent? Instruct the new hire to present the SS card when he/she receives it. This article is published as guidance for our E-Verify clients, but may be generally useful for all employers who participate in E-Verify. E-Verify and Professional Employer Organizations (PEOs). See more about I-9 compliance here. A .gov website belongs to an official government organization in the United States. This article lists the most common issues and problems related to the completion and submission of the I-9 form. You dont need to put every document under a blacklight. What is your policy for working with outside contractors? When does the 90-day validity period begin for an employee presenting a receipt for the application for the replacement of any lost, stolen, or damaged List A, List B, or List C document? At USCIS, the Employment Authorization Document is known as Form I-766. If we approve their application, we will issue an Employment Authorization Document, which is an acceptable List A document. Form I-797C, Notice of Action, which is mailed to the employee by USCIS is an acceptable receipt to acknowledge that an application for a replacement EAD has been submitted. The employee's first day of employment (mm/dd/yyyy): (See instructions for exemptions) Signature of Employer or Authorized Representative . The following table provides a summary of the documents you can accept as the employer based on the citizenship option that employees selected when completing Section 1 of the Form I-9: Section 1 Citizenship Option. Incorrect I-9 Form:Form I-9 is available in English and Spanish. Secure .gov websites use HTTPS Employees may also use or ask for a preparer/translator to assist them in completing the form. Acceptable documents that need to be re-verified: If an employee reveals that they do not have authorization to work or they have provided false documentation, their employment must be terminated. You may not withhold pay for work completed or a W-2 form from any employee for any reason associated with Form I-9. Ideally, youll want to hire an immigration attorney or trained specialist to conduct your audit. Am I required to retain original Forms I-9 with signatures or are photocopies or faxed copies acceptable? Who should be contacted in the event of an ICE Notice of Inspection? tony dokoupil ex wife the bachelorette. Enter N/A if there is no expiration date. Enroll in E-Verify via our agency and avoid the signup delays, tutorials and 31-question mastery test. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. Please contact your campus HR office for assistance in completing the form. Control costs and make every dollar count with reporting. Employees must be allowed to present any valid combination of documents listed on Form I-9. The form should be used for all new hires and rehires. On an EAD, the Card # is on the front. Summary: Issuing authority refers to any government agency or office that has the power to issue a specific official document. Issuing Authority Enter the issuing authority of the List C document or receipt. It is not the same as the drivers license number. *Unrestricted Social Security cards that are acceptable List C documents are only issued to: An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback. Enter N/A if there is no expiration date. The International Driving Permit, accepted in over 150 countries outside the United States, is a legal identification document that translates United States driver license information into 10 foreign languages. You must enter exactly eight alphanumeric characters (letters and numbers). The instructions state when an employee may use N/A or must use N/A. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List A document or receipt. See how our solutions help you reduce risk, save time, and simplify compliance management. How often you should complete an audit depends mostly on your company size. The best way to correct the error is to have the employee: Draw a line through the incorrect information; Enter the correct or omitted information; and. If you have questions about completing the documents, or if you just want to check to be sure theyve been completed correctly, please contact NAU Human Resources by emailing HR.Contact@nau.edu or calling (928) 523-2223. An employer that made multiple errors in Section 2 or 3 of the form may redo the section(s) containing the errors on a new Form I-9, and attach it to the previously completed form. Paycor delivers deep product functionality, standard integrations, and certified expertise in sales and service to meet the needs of the industries and organizations we serve. They are the issuing authority and responsible for issuing a license. First, if the issuing authority extended the expiration date, you may accept the document as a valid List B document. Can an F-1 student engaged in OPT, STEM, or off-campus employment other than curricular practical training present Form I-94 and Form I-20 as List C document during reverification? Enter your expiration of commission date. The examples below illustrate properly completed, printed I-9s for commonly presented document types. The good news is, HR teams arent expected to be detectives. Track critical documentation and control labor expenses. No, Form I-94 and Form I-20 do not establish employment authorization for reverification in the case of F-1 students seeking employment under optional practical training (OPT), STEM OPT extension, or off-campus employment based on severe economic hardship. COVID-19: FMS Updates Related to COVID-19. Form I-9, Employment Eligibility Verification, is the key element of E-Verify's web-based employment eligibility verification. An exception exists for federal contractors. To do otherwise could be an unfair immigration-related employment practice. If the List B and List C document are acceptable, then do not ask for a List A document. VALID FOR WORK ONLY WITH DHS AUTHORIZATION, About Data Governance Center, powered by Collibra. Document Title Enter the title of the List A document or receipt in this field. A lock ( A locked padlock ) or https:// means you've safely connected to the .gov website. Official websites use .gov The issuing authority is the specific entity that issued the document(s). Regardless of requirements, its always recommended to retain supporting documentation. Ensure the note is signed and dated. Drivers of large and heavy vehicles (i.e. 4 FORM I-9 FAQ 6/2016 Q: My employee's Employment Authorization Document (Form I-766) expired and the employee now wants to show me a driver's license (List B) and a Social Security card (List C). The examples below are of properly completed I-9s in an effort to maintain I-9 compliance. All communication from Paycor should be confirmed by your companys legal, tax, benefit, accounting or investment advisor before making any decisions. Receipt(s) for lost, stolen or damaged document(s) are acceptable. Do not shred previously retained copies of documents. View our product demos to get a deeper dive into the technology. Can I require that the former employee complete Form I-9 before I issue him or her a final paycheck or a W-2? Yes, they have the authority to suspend a license. Enter the expiration date in Section 2 of Form I-9 and write "COVID-19 EXT" in the Additional Information field. A refugee may use his or her unexpired Form I-94 as a receipt for a document establishing both employment authorization and identity for 90 days. Document Title Enter the title of the List B document or receipt in this field. An action plan to help you achieve HR excellence based on Paycors proprietary data and research. If the employee is no longer working for the employer, the employer should attach to the existing form a signed and dated statement identifying the error or omission and explaining why corrections could not be made (e.g., because the employee no longer works for the employer). Using a remote company representative, a trusted agent or lawyer, Allowing two remote employees to verify each others documents, Inviting remote employees for on-site training, For 1-9 paperwork violations in 2022, the penalties range, Missing Social Security number (if using E-Verify), List A (Documents that establish both identity and employer authorization), List B (Documents that establish identity), List C (Documents that establish employment authorization), Examine acceptable document(s) that establish the employees identity and employment eligibility, Not accept expired documents (although soon to be expiring documents are OK). After issuance of Form I-94, USCIS will process an Employment Authorization Document (Form I-766) for a refugee. After the retention period has expired you can purge these documents, but make sure to always get a second opinion, so youre never put in the position of having to explain to ICE why you accidentally purged the documents they are asking for. This could trigger an investigation by the Immigrant & Employee Rights team within the Department of Justice as it may show the intent to discriminate, Dont ask job applicants to fill out an I-9 until an, Dont tell employees which documents to present (even if youre just trying to be helpful). Document Number - Enter the List B document or receipt document number. Employers may not specify what documents an employee must submit. Lets create value across your portfolio. Enter N/A if there is not document number. Is a Form I-94 stamped with "parole" an acceptable List C #7 document? You have physically examined each original unexpired document(s) presented by the employee. Photo Matching Required:When an employee presents either a Permanent Resident Card (Form I-551), Employment Authorization Card (Form I-766) or Unexpired U.S. Passport for his or her Form I-9 documentation, we are required to match the photo on the document to the photo in DHS records. Close All Open All List A Documents List B Documents List C Documents More Information Close All Open All Last Reviewed/Updated: I9 form samples: Driver's license and social security card HR staff may list "Driver's license" for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. Notice that the form auto-populated the List A column with N/A only and not List C column fields. PHA+Q2hlY2sgeW91ciBpbmJveCBmb3IgYW4gZW1haWwgY29uZmlybWluZyB5b3VyIHN1YnNjcmlwdGlvbi4gRW5qb3khPC9wPg==, I-9 Compliance FAQs: Everything You Need to Know for 2023, recent Paycor webinar on Form I-9 compliance, U.S. When you hire a new employee, they need to fill out an I-9 in order for you to run payroll. In California and Oregon, employers are required to post notices for employees if there is an inspection. Are election judges and poll workers exempt from completing Forms I-9 in accordance with U.S. Department of Justice memo dated Feb 18, 1988 signed by John R. Schroeder? A good alternative is scanning the form and sending it as an email attachment to forms@verifyi9.com. An official website of the U.S. Department of Homeland Security, An official website of the United States government. If you complete Section 2 using a computer, a selection in List A column will auto-fill all the fields in the List B and List C columns with N/A. Since 2007. Employers who complete and retain Form I-9 in paper format only must retain the Form I-9 with the original handwritten signatures. Reduce labor spend, manage overtime, and maximize productivity across your workforce. It's a good idea to attach documentation of the extension, such as a printout of a webpage from the state . The preparer or translator should: Make the correction or note the omitted information or help the employee make the correction or note the omitted information. The Role Of An Issuing Authority There are two issuing authorities: the Ministry of Foreign Affairs, Ministry of Interiors, Mayor's Office, Immigration Department, etc., which verify documents and issue passports or travel documents directly to their citizens. $66.25 to purchase class "A" license. This verification confirms an employee's eligibility to work in the United States.

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